This Privacy Policy describes how Inn Manager Buddy ("the App") handles your information. Our core philosophy is that your inn, boutique hotel, or rental property data is your business. We provide a secure, real-time synced environment for you to manage rooms, coordinate staff roles, track inventory par levels, and record turnover logs.
Inn Manager Buddy uses Google Firebase to provide secure user authentication, real-time property management synchronization, and staff access controls across your devices.
Authentication: When you create an account or sign in, we collect your email address, display name, and a unique User ID (UID) to secure your account and manage role permissions.
Cloud Syncing: Property details, room configurations, master checklist templates, inventory counts, turnover logs, invite codes, and staff role assignments are stored in a secure cloud database (Firebase Firestore). This allows you and your authorized team members to access live property data across multiple devices.
Data Control: We do not sell, rent, or share your personal or property management data with third parties. Your property data is stored securely and is only accessible by you and the team members you explicitly invite to your property locations.
The App allows property admins to invite staff (such as cleaners and managers) to access specific property locations using dynamic invite codes.
Member Profiles: Email addresses and user IDs are visible to property admins within the "Manage Staff" section of a shared location to facilitate role management (e.g., Admin vs. Cleaner).
Activity Logs: Turnover logs record the email address of the user who completed a room check to maintain an accurate operational paper trail for your inn.
The App may request permission to send you local system notifications to assist with room status updates, turnover priority alerts, and property management tasks.
These notifications are scheduled locally or triggered by real-time property status changes.
We do not use notification data for tracking or marketing purposes.
We use the following third-party services to ensure the stability, hosting, and functionality of the App:
Google Firebase: Used for user authentication, cloud database hosting (Firestore), and secure backend operations.
Firebase Crashlytics: We may receive anonymous, aggregated crash reports to identify bugs and improve the App's stability. This data contains no personally identifiable operational or financial information.
Google Play / Apple Analytics: If you have opted in via your device system settings, we may receive anonymous usage statistics provided by Google or Apple to help us improve the overall app experience.
The security of your property data is a top priority.
Encryption: Data is encrypted in transit between your device and the cloud, and encrypted at rest within Google’s secure infrastructure.
User Responsibility: Because your account is protected by your login credentials, we highly recommend using a strong, unique password.
Data Deletion: If you wish to delete your account, remove a property, or wipe associated turnover data, you may do so within the App settings or by contacting the developer directly.
We may update our Privacy Policy from time to time. We will notify you of any significant changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top.
If you have any questions or suggestions about this Privacy Policy or the app's data practices, please contact the developer:
Developer: James Wood
Email: james@wittwoodestates.com